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ERP Solutions

Contracting Management ERP for the Middle East & India

Run every job from BOQ to final account in one system. Shyphan sets up contracting ERP on Zoho and Odoo for builders and subcontractors across Saudi Arabia, the UAE, India, Lebanon and the wider Gulf. You get progress billing, retention, job costing and tax that stays right with ZATCA, VAT and GST.

6-12 wkTypical go-live
10+Countries served
ZATCAPhase 2 ready
Shyphan contracting ERP

What's inside

Everything a project team runs on.

Projects, BOQ & budgets
Subcontractors & procurement
Progress billing & retention
Cost control & compliant tax
See it in action

Contracting ERP at a glance

A quick look at the kind of dashboard and workflow your team gets. Every screen is configured to your business, in Arabic or English.

Contracting ERP dashboard
Live dashboard. Projects, budget vs actual and retention in one place.
Contracting ERP process flow
End-to-end flow. From BOQ and procurement to site execution, progress billing and handover.
Overview

What is contracting management ERP?

Contracting ERP pulls project control, the bill of quantities (BOQ), budgets, procurement, subcontractors, progress billing, retention, payroll and finance into one system made for construction firms. Instead of a spreadsheet per project, your project managers, QS, buyers and accountants read from the same live figures. Everyone sees the committed cost, the actual cost and the real margin on each job.

Shyphan builds contracting ERP on Zoho and Odoo. You might be a main contractor in Riyadh, an MEP subcontractor in Dubai, an infrastructure firm in Chennai or a group running jobs across the Gulf and Lebanon. Either way, we shape the system around how your projects actually work, with BOQ-driven budgets, interim payment certificates and retention that stay in line with ZATCA e-invoicing in Saudi Arabia, VAT in the UAE, GST in India and the tax rules across the region.

In contracting, the money leaks in the small things. An unbilled variation, a retention release nobody chased, a subcontractor certified for more than they did; any one of them can quietly eat a job's profit. Because every commitment and certificate traces back to the BOQ, your PMs and QS get an early look at cost overruns and cash gaps, and management sees the whole portfolio in a single position. Win more jobs or add more entities and the same system carries them, with no re-implementation.

Capabilities

The pieces your projects actually need

Pick the modules that fit, from a single site to a business running dozens of jobs at once.

Project & BOQ Control

BOQ-driven budgets, work breakdown structures, cost codes and baselines that track every project from award to handover.

Subcontractors & LPOs

Subcontract agreements, back-to-back billing, work packages, LPOs and variation orders in one controlled flow.

Progress & Milestone Billing

Interim payment certificates (IPCs), percentage-complete and milestone invoices with retention withholding and release.

Cost Control & Margins

Committed versus actual cost, budget-to-completion and real-time project profitability dashboards.

Equipment & Materials

Machinery and equipment allocation, hire costs, site stores and material requests tied to each project.

Finance & Compliant Tax

Project accounting, WIP recognition and ZATCA/VAT/GST-compliant progress invoicing and reporting.

Built for how projects actually run

  • Variation & change orders tracked against the original BOQ
  • Retention withheld, aged and released on schedule
  • Advance & mobilisation payments and their recovery
  • Material requests and site procurement tied to each project
  • Subcontractor valuations and back-to-back certification

Compliance & visibility, built in

  • ZATCA Phase 2 (Fatoora) e-invoicing for Saudi Arabia
  • 5% VAT for the UAE and GCC, GST for India
  • Arabic + English interfaces and documents
  • Live dashboards for cost, cash flow and project margin
  • Role-based access across projects, teams and geographies
Features in detail

Every module your projects run on

A closer look at what each part of your contracting ERP actually does, from award to final account.

Project & BOQ Control

Turn the contract into a live, trackable plan.

  • BOQ import & cost-code structure
  • Work breakdown structure (WBS)
  • Budget baselines & revisions
  • Programme & milestone tracking

Subcontractors & Procurement

Control every commitment and package.

  • Subcontract agreements & scopes
  • LPOs, RFQs & vendor comparison
  • Back-to-back subcontractor billing
  • Material requests & site stores

Progress & Milestone Billing

Certify and invoice exactly what's done.

  • Interim payment certificates (IPCs)
  • Percentage-complete & milestone invoices
  • Advance & mobilisation recovery
  • Variation & change-order billing

Retention Management

Never lose track of money held back.

  • Automatic retention withholding
  • Retention ageing & release schedules
  • Client & subcontractor retention
  • First & second release tracking

Cost Control & Margins

Know each project's true position, live.

  • Committed vs actual vs budget cost
  • Cost-to-complete & forecast final cost
  • Project profitability dashboards
  • Cash-flow & receivables tracking

Finance & Compliant Tax

Project accounting that stays compliant.

  • WIP & revenue recognition
  • Equipment & plant hire costing
  • ZATCA / VAT / GST invoicing
  • Consolidated multi-project P&L
Industries

Contracting sectors we serve

Building Construction
Civil & Infrastructure
MEP Contracting
Water & Utilities
Oil & Gas / EPC
Electrical Contracting
HVAC & Plumbing
Fit-Out & Interiors
Landscaping
Steel & Fabrication
Facilities Management
Real Estate Developers
How we work

Your implementation in 5 clear steps

A fixed-scope rollout with little risk. Most single-company projects go live in 6 to 12 weeks.

1

Discovery

We map your projects, BOQ structure, billing cycles and pain points in a free workshop, then scope a fixed quote.

2

Design & configure

Cost codes, budgets, retention rules, IPC templates and tax are configured to your business on Zoho or Odoo.

3

Data & integrations

We migrate live projects, BOQs and opening balances and connect your existing accounting and payroll tools.

4

Train & pilot

PMs, QS and finance teams are trained; we pilot a real IPC and cost report before cut-over.

5

Go-live & support

We stabilise the go-live and back you with SLA-bound support from India and the GCC.

Integrations

Connects with your whole stack

The ERP has to talk to the rest of your tools, so we connect it to what your business already uses.

ZATCA Fatoora
Banks & payments
CAD & BIM
Project scheduling
HR & payroll
Accounting & ERP
CRM & tenders
Equipment & fleet
BI & analytics
Email & WhatsApp
Coverage

Contracting ERP across the Middle East & India

Local compliance, Arabic support and on-site plus remote delivery in every market we serve.

Saudi Arabia

Riyadh, Jeddah & Dammam

ZATCA Phase 2 (Fatoora) e-invoicing, GOSI and WPS payroll, Qiwa, and Vision 2030 and NEOM ready.

UAE

Dubai, Abu Dhabi & Sharjah

5% VAT, UAE corporate tax and WPS payroll configured from day one.

Qatar

Doha

VAT-ready, WPS payroll and bilingual Arabic and English across the business.

Kuwait

Kuwait City

PACI, PIFSS payroll and Arabic-first workflows for Kuwaiti operations.

Bahrain

Manama

NBR VAT, SIO and GOSI payroll and fully bilingual reporting.

Oman

Muscat

VAT, PASI payroll and Omanisation tracking built in.

Jordan

Amman

ISTD sales tax, Social Security Corporation payroll and Arabic support.

Iraq

Baghdad & Erbil

Local tax, payroll and Arabic-first setup for federal Iraq and Kurdistan.

Lebanon

Beirut

USD and LBP pricing side by side, with VAT and NSSF handled together.

Türkiye

Istanbul & Ankara

e-Fatura and e-Arşiv, KDV VAT and SGK payroll for Turkish entities.

India

Noida, Mumbai & Bengaluru

GST, e-invoicing (IRN), e-way bills and PF, ESI and TDS payroll.

Why Shyphan

An implementation partner, not just a licence reseller

Authorised Zoho & Odoo partner

Certified consultants who pick the right platform for your business and budget.

Regional expertise

Live compliance for ZATCA, GCC VAT and Indian GST, with Arabic support.

Delivery from start to finish

Discovery, configuration, data migration, integrations, training and AMC support.

SLA-bound support

Post-go-live support desks in India and the GCC so your projects never stall.

FAQ

Contracting ERP questions

What is contracting management ERP?
Contracting management ERP is software built for construction and contracting firms. It ties together project control, the bill of quantities (BOQ), budgets, subcontractors, procurement, progress and milestone billing, retention and plant, so you can see where every job stands on cost and time.
Does the contracting ERP handle BOQ, progress billing and retention?
Yes. We set up BOQ-driven budgets, work-in-progress tracking, interim payment certificates (IPCs), retention that is withheld and released on schedule, back-to-back subcontractor billing and variation orders, all with live cost-versus-budget figures.
Do you implement contracting ERP on Zoho or Odoo?
Both. Shyphan is an authorised Zoho partner and an Odoo implementation partner, so we suggest whichever platform suits your job volume, budget and process, then handle configuration, migration, integration and training.
Is the contracting ERP ZATCA and VAT compliant?
Yes. We configure ZATCA Phase 2 e-invoicing (Fatoora) for Saudi Arabia and 5% VAT for the UAE, plus GST for India and VAT across the rest of the GCC and Lebanon, so your progress invoices and tax filings stay clean.
How long does a contracting ERP implementation take?
A single contracting company usually goes live in 6 to 12 weeks. Group or heavily customised rollouts take longer. After a free discovery call, we give you a fixed timeline and quote.
How does the ERP track committed cost versus actual cost per project?
Every LPO, subcontract, material request and labour booking is tagged to a BOQ cost code, so a commitment is recorded the day you make it, well before the invoice lands. Managers see committed, actual and budget side by side, plus cost-to-complete and forecast final cost, which is usually enough warning to act on an overrun.
Can it manage subcontractors, variations and back-to-back billing?
Yes. You can raise subcontract agreements and work packages, certify subcontractor valuations and issue back-to-back invoices, so what you certify to the client and what you pay the subcontractor line up. Variations sit against the original BOQ, and their effect on cost and revenue shows in the project position.
Get Started

Request your free Contracting ERP consultation

Tell us about your projects. A senior Shyphan consultant, a real person and not a bot, gets back to you within 24 hours with scope, a timeline and a fixed quote. The first 30-minute call is free, with no obligation.

  • Free 30-minute discovery call
  • Fixed-quote SOW, no surprises
  • Zoho & Odoo implementation & migration
  • ZATCA / VAT / GST compliance built in

Ready to take control of your projects?

Talk to Shyphan about a contracting ERP shaped around your projects, your compliance and your region. The first 30-minute consultation is free, with no commitment.