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Frappe HR in Ireland
Frappe HR gives Irish employers one place for employee records, leave, attendance, shifts, onboarding and expense claims, without per-user fees. It does not run Irish statutory payroll, so we connect it to the Irish package you already trust, such as BrightPay or Thesaurus, and bring the payroll journal back into ERPNext by cost centre.
ERPNext & FrappeImplementation · migration · AMCFrappe HR in Ireland
Open-source ERP, set up for Irish VAT and your way of working, with no per-user licence fees.
Frappe HR in Ireland: the short answer
- What it is
- Set-up of Frappe HR for people management, with pay inputs passed to an Irish payroll package each period.
- Typical timeline
- Employee records and leave go live first; attendance devices and the payroll link follow in a second phase.
- Irish specifics
- PAYE, PRSI, USC and RPNs stay in your payroll package; leave policies reflect statutory entitlements; pension auto-enrolment sits with payroll.
- Hosting
- Installed alongside ERPNext on the same Frappe Cloud or self-hosted EU site.
- Delivered by
- Shyphan AI Solutions, an ERPNext implementation partner and Zoho Premium Partner. Support on Irish time (GMT/IST), Monday to Friday. Call +44 7343 086577.
- Last reviewed
- 24 October 2026
Request your free quote
Tell us about your project and a senior ERPNext consultant - not a bot - replies within 24 hours with scope, timeline and a fixed quote. The first 30-minute discovery call is free, with no obligation.
- Free 30-minute discovery call
- Fixed-quote SOW - no surprises
- Irish-hours delivery
- VAT 23%, ROS & PAYE Modernisation ready
What Frappe HR does well, and where payroll fits
Frappe HR is the open-source HR and payroll app from Frappe. For Irish organisations its strength is everything around pay: an employee master with documents and history, leave policies and applications, holiday lists, shift types, check-ins from biometric devices or the mobile app, expense claims with approvals, appraisals and onboarding checklists. Managers approve requests in one place and staff see their own balances without emailing HR.
Its payroll module, though, is generic. Salary structures and salary slips exist, but there is no Irish localisation for PAYE, PRSI, USC or Revenue Payroll Notifications, and no real-time reporting to Revenue. Rather than bending it to fit, we keep statutory payroll in a proven Irish package and pass it clean inputs every period: hours, overtime, leave taken, allowances and details of starters and leavers.
From first record to the finished report
One open-source system, so each step feeds the next without re-keying.
How we set up Frappe HR for Irish employers
Employee records in one place
Contracts, job history, emergency contacts, qualifications and documents stored against each employee, with role permissions so line managers see their own team and only the HR team can open sensitive fields such as salary.
Leave policies and balances
Leave types, accrual rules and holiday lists configured for full-time and part-time staff, so annual leave balances build up automatically and every request routes to the right manager for approval.
Attendance and shift rosters
Shift types, rosters and check-ins from biometric devices or the Frappe HR mobile app produce attendance records, late arrivals and overtime figures, ready to feed the payroll export each period.
Expense claims with approvals
Staff submit claims with photos of receipts, managers approve them on their phones and approved amounts post to ERPNext as payables or go to payroll as reimbursements, depending on your policy.
Payroll package link
Each period an export or API job sends hours, leave and allowances to BrightPay, Sage Payroll, Collsoft or Thesaurus, and the posted payroll journal comes back into ERPNext split by cost centre.
Onboarding and exit checklists
Checklists for starters and leavers assign tasks to HR, IT and managers, from laptop issue and system access to final leave payout, so nothing depends on someone happening to remember on the day.
ERPNext and the Frappe apps we implement
One open-source platform, one database, no per-user licence fees.
Irish employment rules and how Frappe HR handles them
| Topic | The Irish rule | What we set up |
|---|---|---|
| PAYE Modernisation | Since 2019 every pay run is reported to Revenue in real time, and employers receive a Revenue Payroll Notification setting each employee's deductions. | RPNs are retrieved and applied inside your Irish payroll package. Frappe HR supplies the inputs and keeps tax identifiers visible only to the HR and payroll roles that need them. |
| PRSI and USC | The deductions taken from an employee's pay are PAYE income tax, PRSI and USC, and employers pay employer PRSI on top of gross pay. | These are calculated only in the payroll package. The journal it produces, with gross pay, deductions and employer PRSI, imports into ERPNext against the right cost centres and liability accounts. |
| Annual leave | Full-time employees are entitled to four working weeks of statutory annual leave, and Ireland has ten public holidays each year. | Leave policies set the statutory minimum or your more generous allowance, pro rata for part-time staff, and the holiday list carries the public holidays for each calendar year. |
| Auto-enrolment pension | Ireland's auto-enrolment retirement savings scheme, My Future Fund, began in January 2026, adding a new pension step to the payroll cycle for many employers. | Contributions are worked out and reported by your payroll package. Frappe HR can record each employee's pension status, so HR and payroll work from the same list of people. |
We configure the system and check it against your accountant’s figures; we are not tax advisers, and your accountant files the returns. Last reviewed 24 October 2026.
Rolling out Frappe HR
HR data review
We gather employee lists, contracts, leave balances and current policies from spreadsheets or your old HR tool, and agree which records are current and complete.
Policies and structure
Departments, designations, leave types, holiday lists, approval chains and expense rules are configured to mirror how your organisation actually runs today, not how an old policy document says it should.
Attendance set-up
Shift types and rosters are created, biometric devices or the mobile app are connected, and a parallel run compares attendance figures against your current records.
Payroll link testing
Exports to your Irish payroll package are tested over at least one full pay period, and the returning journal is checked against payroll reports before going live.
Rollout to staff
Managers receive short training on approvals, staff get a simple guide to requesting leave and claiming expenses, and HR keeps a direct line to our team.
Every ERPNext page for Irish businesses
Services
Written and reviewed by Vikas Saroj, Co-Founder, COO & Growth at Shyphan AI Solutions, who owns ERPNext, Odoo and Zoho delivery for Irish clients. Reviewed against current Irish rules on 24 October 2026. Meet the team · LinkedIn
Frappe HR in Ireland: questions answered
Can Frappe HR run Irish payroll?
Which Irish payroll packages can you connect to?
Can staff use Frappe HR on their phones?
Do we need ERPNext to use Frappe HR?
How is employee data protected?
How does the auto-enrolment pension affect our set-up?
Request your free quote
Tell us about your project and a senior ERPNext consultant - not a bot - replies within 24 hours with scope, timeline and a fixed quote. The first 30-minute discovery call is free, with no obligation.
- Free 30-minute discovery call
- Fixed-quote SOW - no surprises
- Irish-hours delivery
- VAT 23%, ROS & PAYE Modernisation ready