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ERPNext for Wholesale and Distribution in Ireland
Irish wholesalers and distributors win on availability, price and delivery accuracy. We implement ERPNext Stock, Buying and Selling with multiple warehouses, batch and serial tracking, pick lists, customer-specific pricing and landed costs for imports, plus the reverse charge treatment and VIES reporting that intra-EU trade demands.
ERPNext & FrappeImplementation · migration · AMCERPNext for Wholesale and Distribution in Ireland
Open-source ERP, set up for Irish VAT and your way of working, with no per-user licence fees.
ERPNext for Wholesale and Distribution in Ireland: the short answer
- What it is
- ERPNext Stock, Buying, Selling and Accounting configured for Irish wholesale, import and distribution businesses.
- Typical timeline
- A single-warehouse distributor moves quickly; multi-site operations with vans and third-party stores go live site by site.
- Irish specifics
- Reverse charge and VIES for EU trade customers, mixed VAT rates per line, VAT3 and RTD reporting and B2B e-invoicing readiness.
- Hosting
- Frappe Cloud in an EU region, or self-hosted where warehouse scanners need a local network.
- Delivered by
- Shyphan AI Solutions, an ERPNext implementation partner and Zoho Premium Partner. Support on Irish time (GMT/IST), Monday to Friday. Call +44 7343 086577.
- Last reviewed
- 24 October 2026
Request your free quote
Tell us about your project and a senior ERPNext consultant - not a bot - replies within 24 hours with scope, timeline and a fixed quote. The first 30-minute discovery call is free, with no obligation.
- Free 30-minute discovery call
- Fixed-quote SOW - no surprises
- Irish-hours delivery
- VAT 23%, ROS & PAYE Modernisation ready
Stock, pricing and delivery in one ledger
A typical distributor runs a main warehouse, a second site or a third-party store, vans on regional routes and a sales team quoting from memory. When stock sits in one tool, prices in another and invoices in a third, margin leaks away. ERPNext ties purchase orders, receipts, stock movements, sales orders, pick lists, delivery notes and invoices to one item master, so every euro of margin can be traced.
Pricing is often where distributors gain most. ERPNext pricing rules handle customer group discounts, volume breaks and promotional periods without overwriting price lists. Landed cost vouchers add freight, duty and clearing charges to imported goods, so stock is valued at what it truly cost to land in Ireland, and gross margin reports reflect reality rather than list prices and guesswork. Sales reps see the floor price before they promise a deal.
From first record to the finished report
One open-source system, so each step feeds the next without re-keying.
Distribution features we set up in ERPNext
Multi-warehouse stock control
A warehouse tree covering main stores, bins, vans, consignment stock and transit locations, with stock transfers, reorder levels per site and live availability shown to sales staff on quotations and sales orders.
Batch and serial control
Track batches with expiry for food, chemicals or healthcare items and serial numbers for equipment, from the moment of supplier receipt through to the customer delivery note, any later return and the credit note that follows it.
Pick, pack and dispatch
Pick lists group orders by warehouse location, packing slips record cartons and weights, and delivery trips plan routes for your own vans with proof of delivery attached to each drop.
Pricing rules and promotions
Customer-specific prices, volume breaks, buy-more-save-more offers and free-item schemes apply automatically on orders, so sales reps cannot undercut margin by accident or forget a deal that head office agreed with a key account.
Landed cost on imports
Freight, insurance, duty and handling charges are spread across the items on a purchase receipt by value or quantity, updating stock valuation and item margins before the goods are ever picked or sold.
Customer and supplier portals
Trade customers can view orders, invoices and statements online, while suppliers respond to requests for quotation through the portal, cutting phone calls and email chasing on both sides of the trade.
ERPNext and the Frappe apps we implement
One open-source platform, one database, no per-user licence fees.
Irish VAT points for wholesale and distribution
| Topic | The Irish rule | What we set up |
|---|---|---|
| Intra-EU B2B sales | Supplies to VAT-registered business customers in other EU states use the reverse charge and must be reported on VIES returns. | We validate EU customer VAT numbers, apply a reverse charge template through tax rules by customer country and give finance a VIES-ready listing by customer and period. |
| Mixed-rate catalogues | A single order may contain items at 23%, 13.5%, 9% or 0%, and each line must carry its own correct rate. | Item tax templates sit on items or item groups, so a mixed invoice calculates each line correctly and prints a VAT summary by rate for the customer's records. |
| VAT3 and RTD | VAT3 returns, usually every two months, and the annual Return of Trading Details are filed on ROS by most VAT-registered traders. | Purchase and sales tax accounts are split by rate and EU status, so the VAT3 and RTD reports we build pull straight from the ledger without supporting spreadsheets. |
| B2B e-invoicing | Revenue has announced a phased move to B2B e-invoicing in line with the EU's VAT in the Digital Age package. | Distributors trade almost entirely business to business, so we prioritise clean customer, address and item data now, ready for a structured e-invoice format when Revenue confirms the requirements. |
We configure the system and check it against your accountant’s figures; we are not tax advisers, and your accountant files the returns. Last reviewed 24 October 2026.
How we roll out ERPNext for a distributor
Warehouse walk-through
We trace goods from the delivery bay to dispatch, map bin locations, van stock and returns handling, and note where scanning would remove the most retyping.
Item and price clean-up
Duplicate items, unused codes and conflicting price lists are resolved, units of measure are standardised and customer-specific prices are converted into pricing rules that are easy to maintain.
Stock count and opening
A full count, or counts per site, sets opening stock by warehouse, batch and serial number, valued and agreed with finance before the first live order.
Order to cash testing
Real orders run end to end on staging, from quotation and pick list through delivery, invoice and payment, including returns, credit notes and intra-EU sales.
Go live by site
Larger operations switch one warehouse at a time, so lessons from the first site make the next smoother and trading never stops across the whole business.
Every ERPNext page for Irish businesses
Services
Industries
- ERPNext for Manufacturing in Ireland
- ERPNext for Wholesale and Distribution in Ireland
- ERPNext for Retail and POS in Ireland
Written and reviewed by Vikas Saroj, Co-Founder, COO & Growth at Shyphan AI Solutions, who owns ERPNext, Odoo and Zoho delivery for Irish clients. Reviewed against current Irish rules on 24 October 2026. Meet the team · LinkedIn
ERPNext for Wholesale and Distribution in Ireland: questions answered
Can ERPNext handle stock in several locations including vans?
Does ERPNext support barcode scanning in the warehouse?
How are supplier rebates tracked?
Can we connect ERPNext to our online trade shop?
Does ERPNext work with a third-party logistics warehouse?
What about goods that arrive before the supplier invoice?
Request your free quote
Tell us about your project and a senior ERPNext consultant - not a bot - replies within 24 hours with scope, timeline and a fixed quote. The first 30-minute discovery call is free, with no obligation.
- Free 30-minute discovery call
- Fixed-quote SOW - no surprises
- Irish-hours delivery
- VAT 23%, ROS & PAYE Modernisation ready