United Arab Emirates
Saudi Arabia
Google Workspace to Microsoft 365 Migration
A full move from Google Workspace to Microsoft 365: Gmail to Exchange Online, Drive and shared drives to OneDrive and SharePoint, with calendars and contacts alongside. For organisations standardising on Microsoft tools for licensing, security or integration reasons.
- Mail and files moved together
- Sharing rebuilt, not just copied
- Staff trained on the new tools
Google Workspace to Microsoft 365 migration moves an organisation's Gmail, Calendar, Contacts and Google Drive content into Exchange Online, OneDrive, SharePoint and Teams. It includes converting file formats, mapping labels to folders, rebuilding sharing permissions and retraining users, so people keep their history and know how to work in the Microsoft tools from the first day.
Google Workspace to Microsoft 365 MigrationGoogle Workspace to Microsoft 365 Migration: what it involves
Switching platforms is as much about people as data. Staff used to Gmail labels, Google Docs and shared drives suddenly face Outlook folders, Word files and SharePoint libraries. Labels do not map neatly to folders, Google-native files must be converted and sharing permissions built up over years can break or become too open. If the change is treated as a pure data copy, users lose trust quickly and keep reaching for the old system.
We map the Google environment first: users, groups, labels, shared drives, file owners and third-party apps signing in with Google. Mail, calendars and contacts move through Microsoft supported migration tools or a suitable third-party tool, and Drive content is mapped to OneDrive for personal files and SharePoint for shared drives. Docs, Sheets and Slides are converted to Office formats. Before cut-over we run short sessions so staff know where their files went and how Outlook and Teams replace what they used before.
What we map first
- 1Every user, group and alias in the Google admin console
- 2Shared drives, their owners and who has access
- 3Gmail labels and filters that users rely on
- 4Third-party apps that sign in with Google accounts
- 5Large or unusual files that may not convert cleanly
Our Google Workspace to Microsoft 365 Migration scope
Gmail, Calendar, Contacts and Drive moved to Microsoft 365, with user training
Mail, labels as folders, calendars and contacts moved to Exchange Online.
Personal Drive files moved into each user's OneDrive.
Shared drives rebuilt as SharePoint sites with matching access.
Docs, Sheets and Slides converted to Word, Excel and PowerPoint.
Apps using Google sign-in moved to Entra ID where possible.
Short sessions on Outlook, OneDrive and Teams for every team.
What you receive, and what shapes the cost
What you receive
- A mapping of Gmail, Drive and shared drives to Microsoft 365 locations
- Migrated mail, calendars and contacts with labels mapped to folders
- Drive files moved to OneDrive and SharePoint with permissions reapplied
- A coexistence plan so calendars and mail work during the transition
- Short training sessions on Outlook, OneDrive and Teams for Google users
What affects the cost
- Number of users and the volume of mail and Drive data
- How many shared drives exist and how complex their permissions are
- Whether Google Forms, Sites or Apps Script automations need replacing
- How long both platforms must run side by side
Google Workspace to Microsoft 365 Migration: project phases
- 01Discovery
We list users, shared drives, groups and any Google tools the business relies on.
- 02Target design
We decide where each type of content goes in Microsoft 365 and how it is shared.
- 03Migration waves
We copy data in stages and keep mail and calendars in step during coexistence.
- 04Adoption
We switch users over with training and support, then close the Google subscription.
Common Google Workspace to Microsoft 365 Migration mistakes
Google files convert to Word, Excel and PowerPoint and some formatting shifts, so test important templates first.
Gmail labels can apply several times to one message, so agree how duplicates are handled before migrating.
Copying every shared drive into a single SharePoint site creates a mess, so map each to the right site or team.
Users who only know Gmail feel lost in Outlook, so give short practical sessions before switch-over.
Google Workspace to Microsoft 365 Migration terms explained
- Coexistence
- A period when both platforms run and free or busy calendar information is shared between them.
- Shared drive
- A Google Drive space owned by a team rather than an individual.
- Native format conversion
- Turning Google Docs, Sheets and Slides into Microsoft Office file formats during migration.
- SharePoint site
- A Microsoft 365 location for team files, pages and lists with its own permissions.
The difference you will notice
- 01One Microsoft platform
Mail, files, meetings and identity in a single tenant.
- 02Permissions that make sense
Access rebuilt deliberately instead of copied blindly.
- 03Users who adapt faster
Training before cut-over reduces confusion and support calls.
Five steps from assessment to always-on support
- STEP 01Assess
We review your infrastructure, security posture, assets and support model, and agree priorities.
- STEP 02Design
A clear architecture and plan, with scope, timeline and a fixed quote before work starts.
- STEP 03Deploy
We supply, install, configure and migrate, then document everything we build.
- STEP 04Manage
Ongoing support, monitoring and maintenance under agreed SLAs.
- STEP 05Improve
Regular reviews, reports and recommendations as your business grows.
Google Workspace to Microsoft 365 Migration in the UAE and Saudi Arabia
Local offices in Ras Al Khaimah and Riyadh, remote support around the clock and on-site visits where your project needs them.
Google Workspace to Microsoft 365 Migration in the UAE
Shyphan AI Technology LLC, RAK Free Trade Zone, Ras Al KhaimahUAE startups that began on Google Workspace often switch to Microsoft 365 as they grow, add entities in free zones or join groups standardised on Microsoft. Data can be held in Microsoft's UAE North and UAE Central regions, and we plan the move so trading continues normally across all emirates. We support the Emirates from our Ras Al Khaimah office, remotely around the clock and on site where needed.
- Data handled in line with the UAE Personal Data Protection Law (Federal Decree-Law No. 45 of 2021), and the separate DIFC and ADGM regimes where they apply.
Google Workspace to Microsoft 365 Migration in Saudi Arabia
Shyphan AI Technologies LLC, Malaz, King Abdulaziz Road, RiyadhIn Saudi Arabia, the move is often driven by clients or government bodies that expect Microsoft formats and Teams meetings. We plan migrations with teams in Riyadh, Jeddah and the Eastern Province, keep Arabic file and folder names intact, and document data handling to support questions under the Saudi PDPL. Our Riyadh office leads this work in the Kingdom.
- Work aligned with the Saudi Personal Data Protection Law (SDAIA) and, for government and critical infrastructure, the NCA Essential Cybersecurity Controls.
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Do Gmail labels survive the move?
Labels become Outlook folders. Messages with several labels are handled according to the migration tool's rules, and we explain the result to users beforehand.
What happens to Google Docs and Sheets?
They are converted to Word, Excel and PowerPoint formats. Complex formulas, scripts and add-ons are checked and flagged before migration.
Can we run both platforms for a while?
Yes, for a short coexistence period, with mail routing and calendar availability configured so teams can still work together.
Should shared drives go to SharePoint or Teams?
Usually SharePoint sites, connected to Teams where a group works together daily. We agree the structure with you before moving any files.
Do we need to stop using Gmail during a migration in the UAE?
No. Users keep working in Gmail while history is copied, and we switch mail delivery at an agreed time with a final sync.
What replaces Google Forms after the move?
Microsoft Forms covers most survey and form needs, and we rebuild the forms you still use and redirect links where possible.
Do you provide Google Workspace to Microsoft 365 Migration in Dubai and Riyadh?
Yes. We deliver Google Workspace to Microsoft 365 Migration across the UAE from our Ras Al Khaimah office and across Saudi Arabia from our Riyadh office, with remote support 24/7 and on-site visits in cities such as Dubai, Abu Dhabi, Riyadh, Jeddah and Dammam where your project needs them.
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